Activity / Announcement Request Form (ARF)

1. Fill out at least 4 weeks prior to your activity.

2. Before submitting this form, it is wise to verify that the dates and times you choose do not conflict with another church activity that is on the calendar. Contact info@valleyvegas.org if you need assistance.

3. The activity or announcement must be approved by the church office administration before it will be placed on the church activity calendar or announced through any church publications.

4. Do not consider your activity or announcement approved until you receive a text or email stating that it has been approved.

5. Read the Valley Vegas Activity Rules and Guidelines at the bottom of this form.

First Name

Last Name

Phone Number

What is the best way to reach you?

Phone Call

Text Message

Activity Details

Type of Activity - OTHER

Ministry / Group Name

Activity / Announcement Name

Off Campus Address

Describe the Activity

Number of people expected to attend

Setup time needed

Person In charge during activity

Activity start date and time

Activity end date and time

Do you have keys and a code to get in to the church building?

YES, I have a Key and Code

KEY ONLY, I need someone to code in and out

NO, I need help getting in and locking up

Will food be served?

YES

YES - food will be served

I HAVE READ THE STATEMENT ABOVE REGARDING FOOD SERVED. I am responsible for clean up of food and beverage containers, taking trash to the dumpsters in parking lot, and cleaning the area that was used during the activity.

I AGREE

Will you be decorating?

YES

YES - We will be decorating

I HAVE READ THE STATEMENT ABOVE REGARDING DECORATIONS. I understand that I am responsible for clean up of any and all decorations used during the activity, and I will be responsible for fixing any damages caused to facilities due to placing decorations on church walls, windows, etc.

I AGREE

Does your activity require use of church owned Audio Visual equipment?

YES

YES - We will need to use church owned AV Equipment

I HAVE READ THE STATEMENT ABOVE REGARDING THE USE OF AVL EQUIPMENT. I understand that I will be financially responsible for any repairs or replacement needed due to damage or loss incurred to church owned AVL equipment if I use any of it without a church approved technician on site during the activity.

I AGREE

Do you want this activity announced?

YES

How would you like this announced? Choose all that apply.

Announce live during church service

Pre / Post Service - Slides on screens

Weekly email newsletter

Website homepage

Social media post

Printed handouts

Video - I have one to submit

Video - I need one created

Announcement Description

Please note...

Call to action

Announcement Date

Does your activity involve children or youth?

YES

Chaperones Involved

Does your activity involve church staff or volunteers transporting minors in a motor vehicle?

YES

Insured Driver's Full Names

General Rules And Guidelines

1. The Church reserves the right to make any changes and/or cancellations to any approved scheduled activities or announcements.

2. Only Ministry leaders may coordinate and plan activities involving the use of the church.

3. No smoking of any kind, including e-cigarettes, or drinking alcoholic beverages while on the premises.

4. The approved area and any surrounding locations used during the activity must be thoroughly cleaned and vacated by the approved activity stop time, including cleaning any bathrooms used during the activity.

5. Only the approved rooms and space you have reserved may be opened and used.

I HAVE READ THE GENERAL RULES AND GUIDELINES OUTLINED IN THIS FORM AND AGREE TO THE RULES OUTLINED ABOVE.

I AGREE

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