ARF

Activity / Announcement Request Form (ARF)

1. Only Church Staff and Ministry Leaders may coordinate and plan activities involving the use of the church.

2. Fill out this form at least 4 weeks prior to your activity.

3. Before submitting this form, verify that the dates and times you choose do not conflict with another church activity that is listed on the events calendar.

4. The activity or announcement must be approved by church staff before it will be placed on the events calendar or announced through any church publications. Do not consider your activity or announcement approved until church staff contacts you stating that it has been approved.

5. The Church reserves the right to make any changes and/or cancellations to any approved scheduled activities or announcements.

First Name

Last Name

Email

Phone Number

How do you prefer we contact you?

Email

Phone Call

Text Message

Ministry or Group Name

Type of Activity

Announcement Only

Building or Maintenance Project

On Campus Activity / Event

Off Campus Activity / Event

Name of Activity, Announcement, or Building Project

Off Campus Activity Type

Outreach Event

Small Group Gathering

OTHER

Off Campus Activity Type - OTHER

Off Campus Address

Do you need to transport tables, chairs, or other large items?

YES

NO

Does your activity require use of church owned Audio Visual equipment?

YES

NO

YES - We will need to use church owned AV Equipment

I HAVE READ THE STATEMENT ABOVE REGARDING THE USE OF AVL EQUIPMENT. I understand that I will be financially responsible for any repairs or replacement needed due to damage or loss incurred to church owned AVL equipment if I use any of it without a church approved technician on site during the activity.

I AGREE

Person In Charge During Activity

Person In Charge Phone Number

Describe The Activity

Number of people expected to attend

Activity Start Date and Time

Activity End Date and Time

Setup Time Needed

Clean Up Time Needed

Do you want this activity announced?

YES

NO

Does your activity involve children or youth?

YES

NO

Chaperones Involved

Does your activity involve church staff or volunteers transporting minors in a motor vehicle?

YES

NO

Insured Driver's Full Names

1. No smoking of any kind, including e-cigarettes, or drinking alcoholic beverages while on campus.

2. The approved area and any surrounding locations used during the activity must be thoroughly cleaned and vacated by the approved activity stop time, including cleaning any bathrooms used during the activity.

3. Only the approved rooms and space you have reserved may be opened and used.

I HAVE READ THE CAMPUS RULES AND GUIDELINES OUTLINED IN THIS FORM AND AGREE TO THE RULES OUTLINED ABOVE.

I Agree

Activity Name

Activity Location

Activity Date & Time

Call To Action - Choose all that apply

Sign Up Online

Visit The Table / Kiosk In Lobby

No Call To Action Needed

Email for more info

OTHER

Call To Action - Email contact

Call To Action - OTHER

Short Stage / Video Description

Short Written Description

ADMIN USE ONLY

CAMPUS SECURITY OR SOMEONE TO OPEN THE BUILDING MAY BE NEEDED

CONTACT OFFICE MANAGER & SAFETY TEAM DIRECTOR

EVENT COORDINATOR MAY BE NEEDED

CONTACT EVENTS DIRECTOR

SLIDE ARTWORK NEEDS TO BE CREATED

CONTACT DESIGN TEAM DIRECTOR

WEBSITE EVENT NEEDS TO BE CREATED

CONTACT DESIGN TEAM DIRECTOR

WEBSITE MINISTRY PAGE MAY NEED TO BE UPDATED

CONTACT DESIGN TEAM DIRECTOR

A QR CODE WITH ONLINE REGISTRATION MAY BE NEEDED

CONTACT DESIGN TEAM DIRECTOR

PRINTED MEDIA WAS REQUESTED

CONTACT OFFICE MANAGER & DESIGN TEAM DIRECTOR

AV EQUIPMENT WAS REQUESTED

CONTACT TECH TEAM DIRECTOR

VIDEO OR PHOTOGRAPHY WAS REQUESTED

CONTACT MEDIA TEAM DIRECTOR

SOCIAL MEDIA OR EMAIL NEWSLETTER WAS REQUESTED

CONTACT MEDIA TEAM DIRECTOR

TABLES AND/OR CHAIRS MIGHT NEED TO BE SETUP

CONTACT GUEST SERVICES DIRECTOR

AN ACTIVITY USING THE CAMPUS HAS BEEN REQUESTED

IF APPROVED, ADD TO THE MANAGEMENT CALENDAR

Activity / Announcement Request Form (ARF)

Is this an emergency?

ADMIN USE ONLY

CAMPUS SECURITY OR SOMEONE TO OPEN THE BUILDING MAY BE NEEDED

EVENT COORDINATOR MAY BE NEEDED

SLIDE ARTWORK NEEDS TO BE CREATED

WEBSITE EVENT NEEDS TO BE CREATED

WEBSITE MINISTRY PAGE MAY NEED TO BE UPDATED

A QR CODE WITH ONLINE REGISTRATION MAY BE NEEDED

PRINTED MEDIA WAS REQUESTED

AV EQUIPMENT WAS REQUESTED

VIDEO OR PHOTOGRAPHY WAS REQUESTED

SOCIAL MEDIA OR EMAIL NEWSLETTER WAS REQUESTED

TABLES AND/OR CHAIRS MIGHT NEED TO BE SETUP

AN ACTIVITY USING THE CAMPUS HAS BEEN REQUESTED